This page (together with the documents referred to on it) tells you the terms on which you may make use of our website, whether as a guest or a registered user (“Terms of Use”). Please read these Terms of Use carefully before you start to use the website. By using our website, you indicate that you accept these Terms of Use and that you agree to abide by them. If you do not agree to these Terms of Use, please refrain from using our website.



Information About Us

This website is operated by Hong Kong Oncology Study Group Limited (“we”, “our” and “us”).



Accessing this Website

Access to our website is permitted on a temporary basis, and we reserve the right to withdraw or amend the service we provide on our website without notice (see below). We will not be liable if for any reason our website is unavailable at any time or for any period. From time to time, we may restrict access to some parts of our website, or our entire website, to users who have registered with us.



If you choose, or you are provided with, a user identification code, password or any other piece of information as part of our security procedures, you must treat such information as confidential, and you must not share it with any other person. We have the right to disable any user identification code or password, whether chosen by you or allocated by us, at any time, if in our opinion you have failed to comply with any of the provisions of these Terms of Use. You agree to notify us immediately upon becoming aware of any unauthorised disclosure or use of your user identification code and/or password.



You are responsible for making all arrangements necessary for you to have access to our website. You are also responsible for ensuring that all persons who access our website through your internet connection are aware of these Terms of Use, and that they comply with them.



Prohibited Use

You may use our site only for lawful purposes. You may not use our site:



- in any way that breaches any applicable local, national or international law or regulation;

- in any way that is unlawful or fraudulent, or has any unlawful or fraudulent purpose or effect;

- to transmit, or procure the sending of, any unsolicited or unauthorised advertising or promotional material or any other form of similar solicitation (spam);

- to make unauthorised attempts to access any of our systems or third party networks;

- Interactive Services.



We may from time to time provide interactive services on our site, including, without limitation chat rooms or bulletin boards. Where we do provide any interactive service, we will provide clear information to you about the kind of service offered, if it is moderated and what form of moderation is used (including whether it is human or technical).



We will do our best to assess any possible risks for users (and in particular, for children) from third parties when they use any interactive service provided on our site, and we will decide in each case whether it is appropriate to use moderation of the relevant service (including what kind of moderation to use) in the light of those risks. However, we are under no obligation to oversee, monitor or moderate any interactive service we provide on our site, and we expressly exclude our liability for any loss or damage arising from the use of any interactive service by a user in contravention of our content standards, whether the service is moderated or not.



The use of any of our interactive services by a minor is subject to the consent of their parent or guardian. We advise parents who permit their children to use an interactive service that it is important that they communicate with their children about their safety online, as moderation is not foolproof. Minors who are using any interactive service should be made aware of the potential risks to them.



Where we do moderate an interactive service, we will normally provide you with a means of contacting the moderator, should a concern or difficulty arise.



Content Standards

These content standards apply to any and all material which you contribute to our site (contributions), and to any interactive services associated with it. You must comply with the spirit of the following standards as well as the letter. The standards apply to each part of any contribution as well as to its whole.



Contributions must be accurate (where they state facts) and be genuinely held (where they state opinions). Contributions must comply with applicable law in Hong Kong and in any country from which they are posted.



Contributions must not:

- contain any material which is defamatory of any person;

- contain any material which is obscene, offensive, hateful or inflammatory;

- promote sexually explicit material;

- promote violence;

- promote discrimination based on race, sex, religion, nationality, disability, sexual orientation or age;

- infringe any copyright, database right or trade mark of any other person;

- be likely to deceive any person;

- be made in breach of any legal duty owed to a third party, such as a contractual duty or a duty of confidence;

- promote any illegal activity;

- be threatening, abuse or invade another’s privacy, or cause annoyance, inconvenience or needless anxiety;

- be likely to harass, upset, embarrass, alarm or annoy any other person;

- be used to impersonate any person, or to misrepresent your identity or affiliation with any person;

- give the impression that they emanate from us, if this is not the case; and

- advocate, promote or assist any unlawful act such as (by way of example only) copyright infringement or computer misuse.



Suspension and Termination

We will determine, in our discretion, whether there has been a breach of these Terms of Use through your use of our site. When a breach of these Terms of Use has occurred, we may take such action as we deem appropriate including but not limited to taking all or any of the following actions:



- immediate, temporary or permanent withdrawal of your right to use our site;

- immediate, temporary or permanent removal of any posting or material uploaded by you to our site;

- issue of a warning to you;

- legal proceedings against you for reimbursement of all costs on an indemnity basis (including, but not limited to, reasonable administrative and legal costs) resulting from the breach;

- further legal action against you;

- disclosure of such information to law enforcement authorities as we reasonably feel is necessary.



We exclude liability for actions taken in response to breaches of these Terms of Use.



Membership Obligations

Where you have joined this website as a member you undertake to inform us immediately of any claim or action against you for any use of this website and, on request from us, to immediately cease the act complained of. You agree to inform us immediately of any changes affecting your registration details. It is your obligation to ensure that your registration details are kept up to date.



You may terminate your membership of this website at any time by giving us reasonable notice by e-mail to enquiry@hkosg.org.hk. You should clearly state your name, username (if any) and registration details (if any) and the name of this website on all communications.



RSS Feeds Licence

Provided you observe, at all times, these Terms of Use, we grant you a revocable (at any time), non-exclusive, personal, non-commercial, worldwide, non-transferable, royalty free licence to use and display on your website and/or otherwise incorporate into an RSS feed generated by you any content provided by us (including but not limited to headlines, active links, source identifiers, social bookmarking links and other information, content or materials that you select to receive from your use of our RSS Feed) as a result of you subscribing to any our RSS Feed (the “Proprietary Content”).



This RSS Feeds Licence may not be transferred, novated, assigned and/or sub-licensed to any third party. All rights not expressly granted in this RSS Feeds Licence are fully reserved by us, our Affiliates (as defined in our Terms of Use) and our licensors (as the case may be).



Nothing in this RSS Feeds Licence grants you any right or licence to use any of our trade marks on your website or elsewhere.



Use of Our RSS Feed

If you intend to use any  our RSS Feed on your website and/or as part of another RSS feed you must ensure that a clear and functional link is provided to the webpage that contains the our RSS Feed and that visitors to your website or subscribers to any relevant RSS feed incorporating our RSS Feed are made aware that our RSS Feed is subject to this RSS Feeds Licence. You should in all cases ensure that the proper attribution is given to content contained in our RSS Feed by clearly stating that ‘This content is from the website of www.hkosg.org.hk and ensuring that all copyright notices are retained in their original form.



By using our RSS Feed(s) and/or the Proprietary Content, you warrant, represent and undertake that any site upon which you display (or cause to be displayed) any our  RSS Feed or any feed that you generate (or cause to be generated) that incorporates any our RSS Feed (or part thereof) does not bring our name, image and/or reputation into disrepute and, in particular, does not and shall not contain any material that infringes a third party’s intellectual property rights or that a reasonable person would consider as violating our Content Standards (see above).



You must not suggest, whether directly or indirectly, that we endorse or approve anything that appears on any website and/or forms part of any RSS feed incorporating our RSS Feed, including (without limitation) any of your content, third party content, any product or any legal person/entity or individual. You may not charge (whether directly or indirectly) any user of your website or subscriber to any feed for which you are responsible for accessing all or any part of any our RSS Feed and/or any Proprietary Content. You are not permitted to re-sell and/or otherwise commercialise all or any part of any our RSS Feed and/or any Proprietary Content.



Podcast Licence

Provided you observe, at all times, these Terms of Use, we grant you a revocable (at any time), non-exclusive, personal, non-commercial, worldwide, non-transferable, royalty free licence to download from this website and use our Podcasts. This Podcast Licence may not be transferred, novated, assigned and/or sub-licensed to any third party. All rights not expressly granted in this Podcast Licence are fully reserved by us, our Affiliates (as defined in our Terms of Use and licensors (as the case may be). Nothing in this Podcast Licence grants you any right or licence to use any of our trade marks.



Use of Our Podcast

Our Podcast is for your personal, non-commercial use only. You may not copy, reproduce, republish, post, broadcast, transmit, make available to the public, sell or otherwise reuse or commercialise our Podcast in any way. You may not edit, alter, adapt or add to our in any way, nor combine the HKOSG Podcast with any other material. You may not download or use this file for the purpose of promoting, advertising, endorsing or implying any connection between you (or any third party) and us, our agents or employees, or any contributors to our Podcast. You may not use our Podcast in any way that could bring our name or that of any Affiliate into disrepute or otherwise cause any loss or damage to us or any Affiliate.



Indemnity

You agree to indemnify us and our Affiliates and keep us and our Affiliates fully and effectively indemnified in respect of all losses, costs (including legal and professional fees), damages, monies paid in settlement and other liabilities whatsoever, arising out of or in connection with a breach by you of the RSS Feeds Licence and/or the Podcast Licence.



Disclaimer

Whilst we have taken reasonable care in compiling this website, we are not responsible for any action taken by any person or organisation, wherever they are based, as a result, direct or otherwise, of information contained in or accessed through this website whether such information is provided by us or by a third party. Nothing on this website should be construed as the giving of advice or the making of any recommendation and this website should not be relied upon as the basis for any decision or action. As a result of ongoing medical advances and developments, the information on this website may not always be completely up to date and, for this reason, such information is provided on an "AS IS" and "AS AVAILABLE" basis.



We make no warranties, representations or give any undertakings either express or implied about any of the content of this website (including, without limitation, the timeliness, currency, accuracy, completeness or fitness for any particular purpose of such content or that the results which may be obtained from the use of the website will be error free or reliable).



You agree that the use of information obtained or downloaded from or through this website is at your sole discretion and risk. Some jurisdictions do not allow the exclusion of implied warranties in which case the above will not apply in such jurisdictions. Any medical information on this website is not intended as a substitute for informed medical advice and we cannot answer any unsolicited emails relating to personal healthcare issues. Information on the products mentioned on this website may vary by country. Patients and healthcare professionals should check with local medical resources and regulatory authorities for information appropriate to their country. You must consult a suitably qualified healthcare professional on any specific problem or matter which is covered by any information on this website before taking any action.



Our Liability

To the extent permitted by law, we, other members of Hong Kong Oncology Study Group (as defined below) and third parties connected to us hereby expressly exclude:



- All conditions, warranties and other terms which might otherwise be implied by statute, common law or the law of equity; and

- Any liability for any direct, indirect or consequential loss or damage incurred by any user in connection with our website or in connection with the use, inability to use, or results of the use of our website, any websites linked to it and any materials posted on it, including, without limitation any liability for (i) loss of income or revenue, (ii) loss of business, (iii) loss of profits or contracts, (iv) loss of anticipated savings, (v) loss of data, (vi) loss of goodwill, (vii) wasted management or office time; and (viii) for any other loss or damage of any kind, however arising and whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.



This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability which cannot be excluded or limited under applicable law.



We do not warrant that functions contained in this website will be uninterrupted or error free, that defects will be corrected, or that this website or the server that makes it available are free of viruses or bugs.



Intellectual Property Rights

The intellectual property rights in this website, and in the material published on it including without limitation, in all documents, files, text, images, RSS Feeds, audio files, Podcasts, video files, flash tutorials, graphics, devices and code contained in it and in this website's general "look and feel", is owned by Hong Kong Oncology Study Group Limited. These works are protected by copyright laws and treaties around the world. All such rights are reserved.



You are authorised to make a single copy and to print extracts or documents from this website (except for any third party owned content which has been identified as such) for your non-commercial use provided any such copy or print retains all copyright or other proprietary notices and any disclaimer contained within them. All names, logos and trademarks of Hong Kong Oncology Study Group Limited may not be used or reproduced without our prior written consent. Our status (and that of any identified contributors) as the authors of material on our site must always be acknowledged.



Other than as specifically mentioned above, reproduction of part or all of the contents of this website in any form, including framing, creating any derivative work based on this website and or its content, incorporation into other websites, electronic retrieval systems or publications is prohibited. You may not use any diagrams, illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text. No links to this website may be included in any other website without our prior written permission.



We cannot guarantee that you have any right to use third party owned content which is available on this website and you must obtain permission from the third party owner before using or downloading such content. Content which is copyright protected may not be changed nor may any author attribution notice or copyright notice appearing on such content be altered without first obtaining the appropriate consents.



Except for the limited permission set out above, nothing on this website should be construed as granting any other right or licence.

Right to Use Information Supplied by User

In the event that you submit any material for inclusion on this website (including without limitation, personal information, know-how, comments, ideas, questions, techniques, abstracts or similar), you agree (i) that such material will not be deemed to be confidential (ii) that such material will not be deemed to be proprietary and (iii) to grant to us an irrevocable, worldwide, perpetual, royalty-free, non-exclusive licence to use, disclose, copy, modify, adapt, publicly display and translate all or any of such material for any purpose whatsoever without restriction. We reserve the right, in our absolute discretion, to remove or delete, without notice, any material you submit for inclusion on this website. We also have the right to disclose your identity to any third party who is claiming that any material posted or uploaded by you to our website constitutes a violation of their intellectual property rights, or of their right to privacy. We process any information about you in accordance with our Privacy Policy.



Viruses, Hacking and Other Offences

You must not misuse our website by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to our website, the server on which our website is stored or any server, computer or database connected to our website. You must not attack our website via a denial-of-service attack or a distributed denial-of service attack.



By breaching this provision, you would commit a criminal offence under the Computer Misuse Act 1990. We will report any such breach to the relevant law enforcement authorities and we will co-operate with those authorities by disclosing your identity to them. In the event of such a breach, your right to use our website will cease immediately.



We will not be liable for any loss or damage caused by a distributed denial-of-service attack, viruses or other technologically harmful material that may infect your computer equipment, computer programs, data or other proprietary material due to your use of our website or to your downloading of any material posted on it, or on any website linked to it. In accordance with good computing practice, you are advised to virus check all materials and/or content accessed and/or downloaded from this website using commercially available, up to date virus checking software.



Linking to This Website

You may not link to our home page with first obtaining our prior written consent. Following such consent any such link must be presented in a way that is fair and legal and does not damage our reputation or take advantage of it. You must not establish a link in such a way as to suggest any form of association, approval or endorsement on our part where none exists. You must not establish a link from any website that is not owned by you.



Our website must not be framed on any other site, nor may you create a link to any part of our website other than the home page following written consent from us referred to above. We reserve the right to withdraw linking permission without notice. The website from which you are linking must comply in all respects with this Legal Notice.



Third Party Websites and Content

This website may contain third party owned content (e.g. articles, image libraries, data feeds or abstracts) and may also include hypertext links to third party owned websites. We provide such third party content and links as a courtesy to our users. Links are provided for your information only. We have no control over any third party owned websites or content referred to, accessed by or available on this website and, therefore, we do not endorse, sponsor, recommend or otherwise accept any responsibility for such third party websites or content or for the availability of such websites. In particular, we do not accept any liability arising out of any allegation that any third party owned content (whether published on this, or any other, website) infringes the intellectual property rights of any person or any liability arising out of any information or opinion contained on such third party website or content.



Changes to This Website

We reserve the right to change any part of this website or this legal notice at any time without notice. Any changes to this legal notice shall take effect from the next time you access this website. You are expected to check this Legal Notice from time to time to take notice of any change we made, as they are binding on you. Notwithstanding the above, we shall not be obliged to keep this website up to date. If the need arises, we may suspend access to this website, or close it indefinitely.

Jurisdiction and Applicable Law

The Hong Kong courts will have exclusive jurisdiction over any claim arising from, or related to, a visit to our website although we retain the right to bring proceedings against you for breach of these conditions in your country of residence or any other relevant country. These Terms of Use are governed by Hong Kong law.



How to Contact Us

You can contact us by sending an email to enquiry@hkosg.org.

This website is provided by Hong Kong Oncology Study Group  Limited (collectively “we”, “us”, “our” or the “Group”). We take the privacy of our members and website users and the security of their personal data very seriously.


The purpose of this Privacy Policy is to set out the principles governing our use of the personal data which you give to us, or we obtain about you. By using this website, by registering patients’ events or services which we provide, you agree to this use. We ask you to read this Privacy Policy carefully. Any dispute which may arise over privacy will be subject to this policy, any collection notice given to you and the provisions of Hong Kong law.

We may change our Privacy Policy from time to time. Therefore, we ask you to check this Privacy Policy occasionally to ensure that you are aware of the most recent version which will apply from the time you access this website. We will of course notify you of any changes where we are required to do so.



DESCRIPTION OF THE INFORMATION WE COLLECT AND HOW WE USE IT



1. Aggregate Information

In common with many commercial organisations we monitor the use of this website by collecting aggregate information through the use of cookies (see below). Typically, we collect information about the number of visitors to the website, to each web page and the originating domain name of the visitor's Internet Service Provider. This information is used to understand the visitor's use of the website and may be shared with other companies within the Group and with other third parties. We have no means reasonably available to us to ascertain the identity of individual users from aggregated information.



2. Personal Data

By "Personal Data" we mean any data relating directly or indirectly to a living individual from which it is practicable for the identity of the individual to be directly or indirectly ascertained, and which is in a form in which access to or processing the data is practicable.

You do not have to provide your personal data to us. However, in certain circumstances we will not be able to provide our services to you without obtaining your information. We may collect personal data about you in the following circumstances:



- if you register for our patients’ events or services;

- if you contact us with queries or feedback.



We may collect your contact details including your name, telephone number, e-mail address, country of residence and other information which you voluntarily submit.

We may also collect information about how you in particular use this website through the use of cookies (and other similar technologies) (see below). We may also monitor customer traffic patterns and site usage to help us to improve the design and layout of our site, personalise your experience by tailoring the content you see thus optimising your user experience. We may also perform statistical analysis on our members' accounts to determine, among other things, how many of them are active, how frequently they are used and how many of our other websites you are registered with.

Occasionally, we may obtain sensitive personal data about you, for example, information relating to your physical or mental health or condition, but only if you voluntarily provide us with this information. By providing us with this information you consent to us processing your sensitive personal data for the purposes set out in this Privacy Policy.

We may also obtain information about your opinions if, for example, you send us feedback, or ask us questions.

We may also, occasionally, receive information about you from other sources (such as third parties or other companies within the Group) which we will add to the information which we already hold about you in order to help us improve and personalise our service to you.

If you provide us with information about another person e.g. a colleague of yours, you confirm that they have appointed you to act for them, to consent to the processing of their personal data, including sensitive personal data, and that you have informed them of our identity and the purposes (as set out in this Privacy Policy) for which their personal data will be processed.


3. Purposes for Use

The personal data we collect from you will be used to help us serve you with our products and services, administer our business, enhance and support our operations, manage our risks, market our products and services and meet applicable laws and regulations. In particular, we may use your personal data for the following purposes:



- to process your application for services;

- to provide you with health information and, where necessary, to notify you about changes with respect to our services;

- to market our services to you (see paragraph 5 below for more information).



4. Disclosure

We sometimes employ agents and service providers to perform functions on our behalf, such as IT or telecommunications providers, companies providing administrative support, market research companies on our behalf, and legal and professional advisers. They may need access to your personal data in order to perform their functions. We will only transfer your personal data to such agents and service providers if they agree, contractually or otherwise, to have in place adequate and appropriate retention and security policies and procedures with respect to personal data.



We may also provide your personal data to any person where we are required to do so by law, including any applicable regulators, governmental bodies, tax authorities, licensing bodies, or other industry recognized bodies located inside or outside Hong Kong.



5. Transfer of Personal Data Outside Hong Kong

We will not transfer your personal data outside Hong Kong unless:



- we reasonably believe that the receiving jurisdiction has in force any law which will ensure the adequate protection of your personal data;

-  we have taken all reasonable precautions and exercised all due diligence to ensure the adequate protection of your personal data in the receiving jurisdiction; or

- we have obtained your consent in writing.



6. Direct Marketing

From time to time, we may use your personal data (including your name, email address and phone number to send you email alerts, SMSs, phone calls, to inform you about our health seminars, diseases education information, pharmaceutical products and patient programmes. However, we cannot do so without obtaining your consent.



We may also pass your personal data (including your name, address, email address and phone number) to our assigned service providers of Edelman Public Relations Worldwide (HK) Ltd. to enable such third parties to tell you about their pharmaceutical products and/or healthcare-related services and to invite you to health talks or seminars. However, we cannot do so without obtaining your consent.



Even if you have given us your consent to use your personal data for the above direct marketing purposes, you can withdraw your consent, free of charge, at any time (see section below on opting out).



7. Opting Out from Direct Marketing

If you have elected to receive information about our products or services, and you wish to opt out of receiving such information, then you can do so by sending an e-mail to enquiry@hkosg.org.hk. You should clearly state on all communications: your name, username (if any), registration details (if any) and the name of this website. Your opt out will be processed and will take effect as soon as possible.



8. How We Protect Your Information

We have in place appropriate security policies which are intended to ensure, as far as possible, the security and integrity of all our information, including your personal data.



9. Use of Cookies

Below is a summary of our use of cookies, for a fuller explanation of what a cookie is please visit "aboutcookies.org".

In general terms, cookies are small text files which are sent to your web browser and stored on your computer's hard disk. Cookies act as a memory for a website, allowing that website to remember your computer on your return visits. This is particularly important for websites that require you to sign in as it speeds up your access. We use both session cookies (which exist only until you close your web browser) and persistent cookies (which exist for a longer, specified period of time).

Some of our advertising banners may send a cookie to your hard disk (whether or not you click the banner). If you subsequently visit the advertised website we will know that you have seen our banner. This allows us to keep track of the success rates of such banners.

We also include web beacons (also known as clear GIFs or web bugs) in our emails to track the success of our marketing campaigns. This means that if you open an email from us and click an embedded link, we can see which pages of the site you visit. Our web beacons do not store additional information on your computer but, by communicating with our cookies on your computer, they can tell us when you have opened your email. If you object to web beacons, we recommend that you follow the instructions for deleting existing cookies and disabling future cookies below. We will still know how many of our emails are opened and we will automatically receive your IP address, a unique identifier of your computer or other access device; but we will not identify you as an individual because this information is aggregated.

The majority of web browsers accept cookies, but you can usually change the web browser's settings to refuse new cookies, disable existing ones or simply let you know when new ones are sent to your hard disk. However, please be aware that, if you refuse or disable cookies, some of the website's functionality may be lost, for example, banner displays.

If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores cookies. Our cookies will have the file names username@www.sitename.txt. If you want to stop cookies being stored on your computer in future, please refer to your browser manufacturer's instructions by clicking "Help" in your browser menu. Further information on deleting or controlling cookies is available at "www.aboutcookies.org".



10. Children

Our website is directed at an adult audience (such as healthcare professionals, investors and individuals seeking information about healthcare products). We do not knowingly collect information from or about children. Please do not use this website if you are under 18.



11. Improper Conduct 

We may use the information we gather and/or receive about you to investigate and help prevent unlawful activity or activity that threatens our network or otherwise jeopardises the provision of this website and we may disclose such information to third parties (such as the police) for these purposes.



12. Access and Corrections

If we collect personal data about you, then you have a right under data protection law to request access to that personal data (for which we may charge a small fee). You also have a right to require any inaccuracies in your information to be corrected free of charge. You can ask us to modify your details by sending an e-mail to enquiry@hkosg.org.hk.


Please state your name, username (if any), registration details (if any) and the name of this website clearly on all communications.



13. Other Information

You should note that if our business (or any part of it) is sold or transferred at any time, the information we hold may form part of the assets transferred although it will still only be used in accordance with this Privacy Policy.

For quality control and training purposes, we may monitor or record your communications with us.



14. How to Contact Us

If your personal details change, if you change your mind about any of your marketing preferences or have any feedback and questions on this Privacy Policy please send an e-mail to enquiry@hkosg.org.hk.